SOLOMON BARNEY PROJECT Political Website and Online Book Store Project Charter Version 1. 5 - 12/05/04 PROJECT MANAGEMENT FRAMEWORK Solomon Barney Project Document Revision History Version Number Date Description 1. 0 11/08/04 First draft of plan created 1. 1 11/15/04 2 nd Draft produced containing updated 'project definition' work from 11/08/04 work session 1. 2 11/22/04 Contribution and work flow planning finalized. Roles and Responsibilities finalized.
1. 3 11/29/04 Initial project steps defined and way points defined with customer. 1. 4 12/02/04 Revised final draft containing work from 11/29/04 work session and accepted previous changes 1. 5 12/05/04 Final Draft accepted. Table of Contents PREFACE 1 PROJECT STATEMENT 2 PROJECT PLAN PURPOSE 2 PROJECT OBJECTIVES 3 GENERAL OVERVIEW OF PROJECT 3 CURRENT ENVIRONMENT 3 PREVIOUS ACTIVITIES 4 WORK BREAKDOWN STRUCTURE 5 TIMELINE 8 RESOURCE ALLOCATION 9 BUDGET 10 COMMUNICATION PLAN 11 PROJECT RISK/CONTINGENCY PLAN 12 Preface Document Version Control: Questions regarding updates and currency of the subject document should be directed to the owner of this document, or the project manager.
This plan was generated by the WSC Project Team. WSC will be implemented and deployed for the Office of Solomon Barney Associates. Project Stage: WSC will be based on the commercial-off-the-shelf application titled v Bulletin. The project is currently in the Development stage of the life cycle.
Approval: A completed stage exit will constitute approval of this plan. Document Owner: The primary contact for questions regarding this document is: Dale Gribble, Project Manager/Planner WSC Project Team Phone: (555) 555-5555 Internet: Document Change History: (Nature and date of each change are recorded here) November 15, 2004 - Document Creation. Privacy Information This document may contain information of a sensitive nature. In particular, staff names and phone numbers, and E-mail addresses.
This document should not be distributed outside of the Project Team. 1. Project Statement Create a user friendly, customer oriented website for political debate and a digital store front for the sale of political merchandise. 2.
Project Plan Purpose This document provides an orientation on how the Web Site Creation (WSC) project will be managed. It also defines the deliverable's, schedules, risks, dependencies, assumptions, estimates, and change management philosophy. This plan will: o Provide a general product description and overview. o Provide a project plan purpose and objective so Identify a Work Breakdown Structure (WBS).
o Identify a timeline through schedules and activities to be performed. o Identify required resources through a resource allocation plan. o Identify a risk analysis and contingency plan. o Give a detailed budget.
o Establish a communication plan. o Provide a basis for management tracking and control. This plan is an active document and may be formally revised at the end of each of the following stages of implementation: o Research and Testingo Planningo System Integration Pilot Installation and Testingo Pilot Deployment and Acceptance Pilot Post-Implementation Assessment Host wide Implementation 3. Project Objectives Refine requirements from customer. o Develop an overall plan for project way points. o Assign sub tasks to the way points.
o Develop a timeline for completion of each task. o Allow for rework at each way point. o Create a preliminary budget for the product, and get customer approval. o Refine the budget. 4. General Overview of Project 4.
1 Current Environment Solomon Barney Associates (SBA) is an investment firm that specializes in creating business opportunities. After market research it has been determined that with the current political climate, a profit could be found in web portal for political debate. The website would be heavily advertised in the roll out period, and would become an icon for political debate. This brand name recognition would allow the web portal to accommodate a store front. This store front would be used to sell political merchandise such as books and attire. SBA would be owners in investment only, and would not operate the website.
The project team will provide hosting and operating packages through third party vendors. SBA will choose and subsequently sign a contract with these third parties, creating a symbiotic relationship with them that is beyond the scope of the WSC team's involvement. The project plan, as well as any contracts, will reflect the demark for the WSC team. 4. 2 Previous Activities SBA formed an action team to investigate the financial viability of a web portal in the current economic climate. Customer satisfaction and usability were key to the target audience.
The surveys yielded a wealth of information to help the SBA team in deciding if there would be adequate ROI for this project. There was ample support for the project idea, and it was pitched to SBA headquarters. The idea was given approval, and the action teams new task was to find a consultant project team to implement the web portal. WSC team was commissioned to plan and coordinate the requirements, acquisition and implementation. WSC Work Breakdown Structure Solomon Barney Associates 5. 0 Web Site Development Project 5.
1 Planning 5. 1. 1 Roles and Responsibilities 5. 1. 1. 1 Sponsor 5.
1. 1. 2 Project Manager 5. 1. 1. 3 Customer Representative 5.
1. 1. 4 Customers 5. 1. 2 Communication Plan 5. 1.
2. 1 Status Reporting 5. 1. 2. 2 Reference Groups 5.
1. 2. 3 Consultants 5. 1. 3 Budget 5. 1.
3. 1 Hardware 5. 1. 3. 2 Software 5.
1. 3. 3 Consulting 5. 1. 3. 4 Recurring Cost 5.
1. 4 Work Breakdown Structure 5. 1. 5 Timeline 5. 1. 6 Contingency Plan 5.
1. 6. 1 Alternative Hosting & Storefront 5. 2 Research 5. 2. 1 Hosting Companies 5.
2. 1. 1 Interland 5. 2. 1.
2 Br inkster 5. 2. 2 Storefront Outsourcing 5. 2.
2. 1 Ebay 5. 2. 2. 2 Amazon 5.
2. 3 Cost Benefit Analysis 5. 2. 3.
1 Risk Analysis 5. 3 Content Development 5. 3. 1 Standards and Formats 5. 3.
1. 1 Consistent Navigation 5. 3. 1. 2 User Friendly 5. 3.
2 Tools 5. 3. 2. 1 Shopping Cart 5. 3.
2. 2 Search Engine 5. 3. 3 Advertising 5. 4 Software Development 5.
4. 1 Standardized Scripts 5. 4. 1. 1 PHP 5. 4.
2 Tracking System 5. 4. 2. 1 "Superstars"5. 5 System Management 5. 5.
1 Security 5. 5. 1. 1 Administrative Interface 5. 5. 2 Training 5.
5. 2. 1 Train the Trainer 5. 6 Testing 5. 6. 1 Server Capacity Beta 5.
6. 1. 1 Data Transfer Limits 5. 6. 1. 2 Maximum Page Limits 5.
6. 2 Storefront Beta 5. 6. 2. 1 Secure Login 5. 7 Maintenance 5.
7. 1 Problem Escalation 5. 7. 1. 1 Approach 5. 7.
1. 2 Review 6. 07. Resource Allocation Resources Allocation Time -6 months -Website design and implementation -Website testing and network configuration -Administration Training and documentation -System-Wide testing Personnel Project management Team o Dale -PM/ Planningo Claudette -Content Developo Crystal -Software Developo Fernando -Testing/ Maintenance Hal -Budgeting o John -System Management Capital $20, 000 Organizational Readiness $1, 500. 00.
End User Supporto $1, 500. 00 Infrastructure $17, 000. 00 Recurring Costo $2, 700. 008. 0 Project Plan Budget WSC Budget Solomon Barney Associates Budget Total Project Cost Subsequent Annual (e.
g. , Maintenance) Total Income Annual Organizational Readiness Training for Technology Awareness ($1, 000) Planning for Internet Presence ($500) End User Support Webmaster ($1, 000) ($2, 000) Web Site Design And Development ($500) Help Desk for User ($500) Host for Site-Infrastructure Hardware Software ($1, 000) ($200) Network and Internet Access Programmer and Design Consultants ($12, 000) Outsourced Services ($4, 000) INCOME Revenue Advertising Monthly $3, 200 Book sales Monthly $1, 500 Static Sales Monthly $600 Organizational Readiness SUBTOTAL ($1, 500) End User Support SUBTOTAL ($1, 500) ($2, 500) Host for Site-Infrastructure SUBTOTAL ($17, 000) ($200) INCOME SUBTOTAL $5, 300 TOTAL COSTS ($20, 000) ($2, 700) TOTAL INCOME $5, 300 WSC Communication Plan Solomon Barney Associates Event Point In Time Method of Communication Communicator Audience Project Proposal October 28, 2004 Meeting Management Team, Project Managers Executive Sponsors, Steering Committee Project Plan Project Start & Upon Updates Meeting Project Managers Management Team Project Sponsors Team Meetings Weekly Document minutes in Project Library Team Leaders Management Team Project Status Reports Monthly Report sent via e-mail Project Managers Executive Sponsors, Steering Committee Major Milestone Announcements As completed Letter Project Managers Steering Committee, Team Leaders Beta Testing Completion As completed Report sent via e-mail Team Leaders Project Managers Market Testing Completion As completed Document, Meeting Project Managers Steering Committee Acceptance Report End of Testing Letter Project Manager Executive Sponsors, Steering Committee Project Close Out Report End of Project Document Project Manager Executive Sponsors, Steering Committee 10. Project Risk/Contingency Plan Project risks: Technical risk: o Software problem so Programming interface may contain programming challenges. These are mitigated by the use of off-the-shelf software with full featured tech support.
o Hardware problem so Hardware down time and unforeseen failures of hardware are mitigated by the fully redundant hosting companies deployed for this project. Schedule risks: o Late delivery o All deliverable's will be scheduled and managed through Microsoft Project and gaunt charts. o Use of slack o A reasonable buffer will be employed to ensure that all schedules remain on time and / or ahead of time. Cost risks: o Cash flow Solomon Barney has developed a detail cost analysis and budget that this project must stay within. All efforts are made to diligently abide by cash flow restriction.
o Price Inflation Market analysis has shown a leveling in price for hosting on the world wide web. o Contingency plan: o Technical risk: o The project we are proposing involves the use of various forms of network and computer hardware. Whenever hardware is involved, software must also be considered because software controls the hardware. Fortunately, our decision to use an offsite hosting and website monitoring company has inherited benefits. They offer around the clock monitoring of your network, fully redundant connections to all components and guaranteed 99. 999% up time.
The proposed website monitoring service Alert Site offers four categories of monitoring services. They monitor availability, performance, web transaction, and service levels. They also are responsible for hardware maintenance. o Schedule risk: o Whenever involved with software or system development, the major amount of schedule time is usually consumed by software development and testing. Fortunately, with the use of webpage design software like Microsoft Frontpage and Macromedia Dreamweaver, webpage development time has been greatly reduced. We predict that the majority of our project time will be spent with testing and training.
Therefore the risk of late delivery is very minimal. Our proposed 6 month completion date should be easily met. o Cost risk The cost risks associated with development of an e commerce website are price inflation associated with personnel, and cash flow restraints that limit features. With dedicated project team members to monitor the budget and other cost related are such as personnel, most cost related risk should be eliminated. As a contingency for cost overruns, we incorporated a 10 percent contingency fund, to cover any overages.