Annual Budget Of Hope House example essay topic

2nd Hope House Fundraising Committee Meeting Minutes African Growth Ministries, Hope House Baby Home Date: Saturday, May 14, 2005 Time: 3-5 pm Location: 16 Lore sho Grove Attendance: Virginia Nyambura Main ah, Carolyn Scant on, Mary ke GathaiyaPerinus Wainaina, Terry Howard, Rosaline Knobs, Katherine Maloney and visitor Katherine Kavanagh. Regrets: Jim Kim otho 1. Review and approval of the previous meeting's minutes. 2. Financial overview from Rosaline, on Jim's behalf. She shared the annual budget of Hope House (see page 7 of Hope House project proposal, Appendix A, attached).

Rosaline then explained how money is obtained to meet expenses. There was a long list of either annual, monthly, or semi-regular donors. From month to month, however, there is no guarantee that money sufficient to cover expenses will come in. Rent is paid regularly, but other expenses are not. The people who usually suffer end up being the support staff, and the home is currently behind on their salaries. The home also has a large outstanding debt with Gertrude's Garden Hospital.

3. Rosaline then provided an overview of some of the Home's key needs. These included: - staff salaries- a vehicle- a generator- heaters- baby care items food and nutritional formula - medical care- pharmaceuticals among others. 4.

Katherine then provided her overview of the research she carried out on fundraising (see Appendix B, attached). Basically there are 3 ways to make money: a solicitation campaign, selling a product, or hosting an event. There is no one-size-fits all perfect fundraising solution. Katherine emphasized the importance of having quality campaign materials (perhaps we could find a business willing to print these for us free of charge) and good publicity. The general wisdom is that no more than 2-3 initiatives should be undertaken each year so as not to exhaust either volunteers or donors.

We also need to determine who our audience is: who would want to give to babies? Roz mentioned that here in Kenya it is generally best not to focus on using the money raised for wages, though Katherine K. said that this would not be a problem abroad. 5. This led quite naturally to a productive brainstorming session on ways to fund raise. The ideas generated are listed below: - Java House pancake breakfasts- Leo Club at ISK- Concert at ISK of local musicians, e.g. Eric Wainaina- Model United Nations dance- Golf tournament- Art exhibition- Auction- Develop list of prospective donors and send out solicitation letters (e.g. General Motors, Toyota, Brookside, baby food companies, baby care items companies, etc.) - Newsletter for donors- "shopping list"? - food drives (already being done occasionally) - cans for collecting coins in businesses (already being done to some extent) - "Friends of Hope House" program- Adopt a Cot program (already being done to some extent) - British Army - shipment - Ten pin bowling / mini golf- Working with one of the theatres for an opening night event on a new film- Dinner / dance at a major hotel or a BBQ around the pool with some entertainment- Fashion show- Luncheon at a nice restaurant- Hairdressing contest- Baby competition- Persuade businesses to give 10% of bank interest from their businesses towards the home- SOS Children's Villages - Hillcrest successfully hosted "Colour Rouge" and "Colour Violet" for the past two years; Home Boyz provided entertainment for a dance for students; top restaurants catered for a dinner / auction for parents- Locally made toys to sell 6. Committee name - the name Hope House Helping Hands was unanimously approved.

7. Patron suggestions not discussed. 8. Next meeting was scheduled to take place on Saturday, June 11th from 3-5 pm at the International School of Kenya in Katherine Maloney's classroom, K-1.

She will send out directions. Next meeting's business: those who followed up on "leads" on fundraising ideas should each share what they came up with; we should then narrow down the list to 2-3 ideas that we want to concentrate on, and start planning; each person should also share their ideas for businesses / schools /churches / persons /etc. who could be contacted in solicitation campaign; we should review the letter and proposal developed by Bob Ize tt (see Appendices A and C, attached) and make changes and then divide up responsibilities and start our campaign. We should also come prepared with ideas for patrons for the next meeting as this was not discussed today, and come up with a goal or campaign target. 9. AOB: Rosaline shared the vision of Hope House Babies Home from the Director of African Growth Ministries, Glen Bruce. She said that in the short term, the hope is that they can stabilize what is being done at the home, by becoming financially stable, training staff, and producing a manual that clearly explains every facet of the running of the home for volunteers and employees.

IN the long term, the hope is to maintain their own home. Katherine mentioned that SEP is willing to provide care for babies with special needs. A letter needs to be written to Caroline Tufts. Terry mentioned that he knows of a qualified nurse who would be willing to volunteer two days a week.

We discussed briefly that we made need some more diversity on our committee in the form of a representative from the business community, as well as, perhaps, from different cultural / ethnic groups. Committee members were asked to think about and approach others who might be interested.