In this report we will look at how the LaingOrourke Safety Management System (SMS) meets the criteria of; OHSAS 18001 and how the LaingOrourke SMS policy can also be mapped across it. In the mapping document (see below in file two) I have laid out in the first column the 18001 clauses; in the second column I have laid out what the clause is. In the third column I have laid out the section of the SMS that matches the criteria of 18001, the fourth column identifies what is in that section of the SMS to correspond to it. The fifth column shows how the LaingOrourke Health and Safety Policy comply with the relevant sections of 18001. Throughout the mapping I have identified in Bold where the LaingOrourke SMS and their policy comply with OHSAS 18001, I have also added in where secondary references meet the requirements also, (not in bold) It is very important that companies have suitable and sufficient SMS that details their commitment to the Health and Safety of their employees, companies have a moral, humane and legal duty to do it, the reasons for monitoring and reviewing is because there is a legal requirement to do so under the Management of Health and Safety at Work Regulations 1999. Reducing the human and financial costs of accidents and the loss of public image of the organization.
I Prior to OHSAS 18001, HS (G) 65 was used to ascertain if British businesses SMS were suitable and sufficient, this gave the safety professional a sort of systematic and methodical approach to gauge how a business that he was advising or auditing were managing the business of health and Safety. HSG 65 is readily recognizable as the 'Five Steps to Successful Health and Safety Management HS (G) 65' published by the 'Health and Safety Executive. 1. Set your policy. 2. Organize the staff.
3. Plan and set standards. 4. Measure the performance. 5.
Audit and review - learn from experience. But within British businesses there was no way to obtain confidence in their systems like the confidence that they felt they had in ISO 9001 quality and ISO 14001 Environmental auditing. On both these ISO's there were the benefits of being audited by an independent third party and certification to prove that the organization was meeting the standards, as a response to this Occupational Health and Safety Assessment Series 18001 (OHSAS 18001) was published as a BSI specification in 1999. The full title of the document was Occupational Health and Safety Management Systems - Specification.
This was issued as a Certifiable specification by BSI which means that third party bodies could audit companies and issue certificates based on assessment, importantly as the format is similar to 9001 and 14001 and integrated audit could be undertaken of all three management systems covering quality, environment and health and safety. ISO 18001 took a long time to become a recognised standard against which British SMS could be assessed and certified. Since its publication many organizations have had their health and safety systems assessed and certified. Anyone who is used to being audited for ISO 9001 and ISO 14001 will soon see the parallels with ISO 18001 such as Management review, internal audits, records, document control and so forth. In section 4.5.
2 of OHSAS 18001 Accidents, incidents nonconformances and corrective and preventative action are addressed, the LaingORourke SMS mirrors the requirements in section twelve of their SMS. The requirements are that the organization shall establish and maintain procedures for defining responsibility and authority for, o A) The handling and investigation of: o Accident Incidents Nonconformance " the LaingORourke SMS address's this by the use of investigation al forms, such as the 12 a 12 b and the 12 c (see below in file three) the 12 a is an interim initial notification form, this form can be used to let the Safety department know immediately that there was an accident or incident occurrence, in LaingORourke an incident is defined in the same way that 18001 defines it "Incident: by definition is event that gave rise to an accident or had the potential to lead to an accident."Note: an incident where no ill health, injury damage, or other loss occurs it is also referred to a "near miss". The term "incident" includes "near misses " Every accident or incident at the very least is followed up by the 12 b; this is completed by the immediate supervisor and is delivered to the safety department within twenty-four hours of the incident or accident. The 12 b asks what happened and where?
What were the immediate causes? And what were the underlying causes? And it also asks what measures are needed to stop it happening again. There is also a section of the report which asks what type of occurrence whether accident, incident or non-conformance? If the Safety Advisor deems that more investigation is necessary he can have projection management compile the 12 c, this form comprises of a request of Project Management to comment on the method statement adherence? Comment on the method statement chosen vs. alternatives?
It then asks what could be done better in the future? Then actions arising? And by whom? Was there any debrief from HSE visit? And a follow up on the status of the injured party? Than again to confirm on the type of incident, significant, major, 3 day, dangerous occurrence, incident of note, health or other?
Then there is the 12 g this is a four page report, compiled by senior management, the safety advisor and closed out by senior project management, it is the sent off to head office for further approval. This would address all the actions required in b, c and d of 4.5. 2 o B) Taking action to mitigate and consequences arising from accidents, incidents or non-conformance's; o C) The initial and completion of corrective and preventive actions o D) Confirmation of the effectiveness of corrective and preventive actions taken The above not would not only be addressed in the 12 c and 12 g of the LaingORourke SMS section 12 but also in section 7 risk assessment, after every serious matter of note, accident or incident there would have to be a post accident / incident carried out, and the corrective or preventative actions must be commensurate with the initial occupational health or safety risk encountered. As befitting a SMS worthy of 18001 all implemented changes in the documented procedures resulting form the accident / incidents will be recorded 4.5. 3 in 18001 and section 20 SMS filing, review and archive. Overall then the LaingORourke SMS complies with ISO 18001 throughout, every clause of OHSAS 18001 is matched by a section of the LaingORourke SMS, and other secondary evidence is also offered.
The LaingORourke Safety policy also mirrors the clause (see section 2) In section 3 there are the complete forms that show how LaingORourke SMS complies completely with the requirements of clause 4.5. 2 of OHSAS 18001. The safety management system also meets the requirements of HS (G) 65 and sits in well with ISO 90001 and ISO 14001 and can quite easily be mapped across.