Use Assessment Instruments example essay topic

Assessment Center sAn Assessment Center can be defined as 'a variety of testing techniques designed to allow candidates to demonstrate, under standardized conditions, the skills and abilities that are most essential for success in a given job' (Coleman, 1987), it consists of a standardized evaluation of behavior based on multiple evaluations including oral exercises, counseling simulations, problem analysis exercises, interview simulations, role play exercises, written report / analysis exercises, and leaderless group exercises. These centers allow the candidates to make proofs of their knowledge through a number of job and special situations (Joiner, 1984). Assessment centers are varying concerning the number and type of exercises which are included. The most common exercises are the in-basket and the oral exercise. In the in-basket exercise, the candidates are given time to review the material and initiate in writing whatever actions they believe to be most appropriate in relation to each in-basket item. When time is called for the exercise, the in-basket materials and any notes, letters, memos, or other correspondence written by the candidate are collected for review by one or more assessors.

Often the candidates are then interviewed to ensure that the assessor (s) understand actions taken by the candidate. If an interview is not possible, it is also quite common to have the candidate complete a summary sheet. Recently, the in-basket has become a focus of interest because of it's usefulness in selection across a wide variety of jobs (Schippmann, Prien, & Katz, 1990). A variety of techniques have been used to develop in-baskets. Quite often information on an in-basket's development is not available for review because the reports do not contain the critical information.

A recent review indicated that nearly 50% of the studies do not describe how the in-basket was constructed (Schippmann, et al., 1990). There is also a great deal of variation among the ways in which the in-basket is scored. There is a range of objectivity in scoring with some scoring systems utilize almost entirely human judgment, while others utilize a purely objective approach. The in-basket exercise may be thought of as an approach which assesses a candidate's 'practical thinking' ability by having a candidate engage in implicit problem solving for a job-relevant task. It is now well recognized that a content valid approach to constructing an in-basket is one which is professionally accepted as a technique which has passed legal examination. However, despite the acceptance by the courts and practitioners, the reporting basis for content validity is often deficient.

Schippmann et al. (1990) point out that all the studies they reviewed failed to establish a link between the task portion, and the knowledge, skill, and ability portion of the job analysis in order to provide a firm foundation for the construction of the in-basket. Often there has been no procedure for translating the job analysis information into development or choice of the test. Like all assessment center exercises, oral exercises can take many forms depending on the work behaviors or factors of the job being simulated. Common forms of oral exercises include press conference exercises, formal presentations, and informal presentations (briefing exercise). In oral presentation exercises, candidates are given a brief period of time in which to plan / organize their thoughts, make notes, etc., for the presentation / briefing.

Traditionally, the audience is played by the assessor (s) who observes the presentation and makes ratings. Candidates may also be asked a series of questions following their briefing / presentation. The questions may or may not relate directly to the topic of the presentation. Today, the assessment center method is utilized in a variety of settings including industry and business, government, armed forces, educational institutions, and safety forces to select individuals for supervisory, technical, sales, or management positions. These assessment centers vary in length, time, and selection of exercises. The current trend is in the development of assessment centers open to mass testing.

Today, the use of audio taping, and the use of objectively scored in-basket exercises permits the assessment of a much larger number of candidates per day, because the rating of the exercise takes place at a later date. This allows a more widespread use of the assessment center technique, because it is becoming a more time and cost effective method. In the assessment center approach, candidates are generally assessed with a wide variety of instruments and procedures. These could include interviews, ability and personality measures, and a range of standardized management activities and problem-solving exercises. Typical of these activities and exercises are in-basket tests, leaderless group discussions, and role-play exercises. Assessment centers are most widely used for managerial and high level positions to assess managerial potential, problem-solving skills, and decision-making skills.

In-basket tests ask the candidates to sort through a manager's 'in-basket' of letters, memos, directives, and reports describing problems and scenarios. Candidates are asked to examine them, prioritize them, and respond appropriately with memos, action plans, and problem-solving strategies. Trained assessors then evaluate the candidates' responses. Leaderless group discussions are group exercises in which a group of candidates is asked to respond to various kinds of problems and scenarios, without a designated group leader. Candidates are evaluated on their behavior in the group discussions. This might include their teamwork skills, their interaction with others, or their leadership skills.

In role-play exercises, candidates are asked to pretend that they already have the job and must interact with another employee to solve a problem. The other employee is usually a trained assessor. The exercise may involve providing a solution to a problem that the employee presents, or suggesting some course of action regarding a hypothetical situation. Candidates are evaluated on the behavior displayed, solutions provided, or advice given. Assessors must be appropriately trained.

Their skills and experience are essential to the quality of the evaluations they provide. Assessment centers apply the whole-person approach to personnel assessment. They can be very good predictors of job performance and behavior when the tests and procedures making up the assessment center are constructed and used appropriately. It can be costly to set up an assessment center. Large companies may have their own assessment centers; mid-size and smaller firms sometimes send candidates to private consulting firms for evaluation.

Test results may not be accurate if the tests have not been administered and scored properly, or if the results are not interpreted appropriately. The usefulness of test results depends on proper administration, scoring and interpretation. Qualified individuals must be chosen to administer and score tests and interpret test results. These individuals must be trained appropriately. Test manuals will usually specify the qualifications and training needed to administer and score the tests and interpret results. Employers can effectively use personnel assessment instruments to measure job-relevant skills and capabilities of applicants and employees.

These tools can help to identify and select better workers and can help improve the quality of an organization " 's overall performance. To use these tools properly, employers must be aware of the inherent limitations of any assessment procedure, as well as the legal issues involved in assessment. In the example that will illustrate the assessment center of a company, I choose the multinational ACCOR that is implemented in tourism sector in Morocco. This company has its own assessment center called B DDP (Bilan de D'e veloppement Professionnel). In its strategy, the company is conducting the assessment through several principles.

The company uses assessment tools in a purposeful manner. The inappropriate use of the assessment, results from not having a clear understanding of what the assessor wants to measure and why he / she wants to measure it. The assessor must first be clear about what he / she wants to accomplish with the assessment program in order to select the proper tools to achieve those goals. The assessment strategies should be based on both an understanding of the kind of employment decisions to be made and the population to be assessed. Once the assessor is clear on his / her purpose, he / she will be better able to select appropriate assessment tools, and use those tools in an effective manner. Only use tests that are appropriate for the particular purpose.

The company uses the whole-person approach to assessment. An assessment instrument may provide the assessor with important employment-related information about an individual. However, no assessment tool is 100% reliable or valid; all are subject to errors, both in measuring job-relevant characteristics and in predicting job performance. Moreover, a single assessment instrument only provides with a limited view of a person's qualifications.

Using a variety of tools to measure skills, abilities, and other job-relevant characteristics provides with a solid basis upon which to make important career and employment-related decisions and minimizes adverse impact. The company uses only assessment instruments that are unbiased and fair to all groups. Using unbiased and fair tests will help to select a qualified and diverse workforce. Employment decisions based on tests that are biased are likely to lead to unfair and illegal discrimination against members of the lower scoring groups.

The assessor should review the fairness evidence associated with assessment instruments before selecting tools by examining the test manual and independent test reviews. Assessment procedures and instruments that have been demonstrated to be valid for the specific purpose for which they are being used, is also a principle that the company utilizes. Validity is the most important issue in selecting assessment tools. It refers to the characteristic the assessment instrument measures, and how well the instrument measures the characteristic. Validity is not a property of the assessment instrument itself; it relates to how the instrument is being used. A test's validity is established in reference to a specific purpose; it may not be valid for different purposes.

For example, a test that may be valid for predicting someone's 'job knowledge,' may not be valid for predicting his or her 'leadership skills. ' The assessor must be sure that the instrument is valid for the purpose for which it is to be used. Development of assessment tools that are appropriate for the target population by the company. An assessment tool is usually developed for use with a specific group; it may not be valid for other groups. For example, the company uses a test designed to predict the performance of office managers in her hotels may not be valid for clerical workers. The skills and abilities required for the two positions may be different, or the reading level of the test may not be suitable for clerical workers.

Use assessment instruments for which understandable and comprehensive documentation is available. The assessor has to know if the instructions for administration and interpretation are understandable, also if the information is sufficiently comprehensive to evaluate the suitability of the instrument. If the documentation is not understandable or complete, the assessor runs the risk of selecting inappropriate instruments. Ensure that the administration staffs are properly trained.

Assessment instruments must be administered properly to obtain valid results. Only suitable staff should be selected. Administrators should be given plenty time to learn their responsibilities and should practice by administering tests to other staff before administering tests to applicants. Administration staff should also be trained to handle special situations with sensitivity.

Ensuring that testing conditions are suitable for all test takers. There are various extraneous influences that may affect the reliability and validity of an assessment procedure. For example, noise in the testing room, poor lighting, inaccurate timing and damaged test equipment may negatively affect test takers. Staff should ensure that the testing environment is suitable and that administration procedures are standardized for all test takers.

Provide reasonable accommodation in the assessment process for people with disabilities. To ensure that qualified individuals with disabilities have an equal chance to demonstrate their potential, accommodations in the assessment process may be necessary. Maintain assessment instrument security. All materials used in the assessment process, whether paper-and-pencil or computer-based, must be kept secure.

Lack of security may result in some test takers having access to test questions beforehand, thus invalidating their scores. To prevent this, test users should, for example, keep testing materials in locked rooms or cabinets and limit access to those materials to staff involved in the assessment process. Security is also the responsibility of test developers. The security of a test may become compromised over time. To protect security, test developers periodically introduce new forms of tests. Maintain confidentiality of assessment results.

Assessment results are highly personal. Employers must respect the test taker's right to confidentiality. Assessment results should only be shared with those who have a legitimate need to know. This would include staff involved in interpreting assessment results and making employment decisions. Personal information should not be released to other organizations or individuals without the informed consent of the test taker. Ensure that scores are interpreted properly.

Tests are used to make inferences about people's characteristics, capabilities, and future performance. The inferences should be reasonable, well-founded, and not based upon stereotypes. If test scores are not interpreted properly, the conclusions drawn from them are likely to be invalid, thus leading to poor decision making. Ensure that there is solid evidence to justify your test score interpretations and the employment decisions you make based on those scores. The test manual should provide instructions on how to properly interpret test results.

Bibliography

Coleman, John L., (1987).
Police Assessment Testing: An assessment center handbook for law enforcement personnel. Third edition, C. Thomas pub ltd. Joiner, Brian L., (1984).
Fourth Generation Management: The new business consciousness. New York, Mc Grow Hill. L. Mathis, Robert, John H. Jackson, Human Resource Management, tenth edition, printed in the United States of America, 2002.
Schippmann, J., Prien, E., & Katz, J. (1990).