Used For An Organisation's Internal Environment example essay topic

Assignment 1 Managing from a global perspective requires managers to pay close attention to factors in the external environment, which may affect an organisation's success. It may be, however, that factors in the internal environment will also influence success in a global environment. It is important for global managers to be familiar with the factors of the external environment and pay close attention to the management of the internal environment because factors from both the internal and external environments will most certainly influence the success of an organisation. Most importantly, managers may need to strategically optimism the internal environment for the specific properties of the external environment in which they operate. The performance of an organisation may not be exceptional unless management of the internal environment, or the conditions existing within the organisation, is fully optimized for the external environment. As a global manager, paying close attention to the external environment is a prerequisite.

The external environment is the different forces outside the organisation able to impact on the success of the organisation. The external environment in new and different countries may have elusive properties such as technology, social systems, politics, currency, and tax which the global manager need to consider and analyse. External forces such as the social and political systems are of particular importance as they are the ones most likely to influence an organisation's success. Therefore these are the main factors to which managers should pay close attention so as to 'understand the constraints under which they operate and the opportunities that exist' (Robbins, Bergman, Stagg, Coulter, 2000,141). By studying the specific political and social systems of a particular external environment managers can use their understanding of these systems to their advantage and develop exceptional strategies based on their understanding. For instance, in some countries such as the Peoples Republic of China, one must be willing to 'open the back door if the front one is closed', in other words, managers need to understand the 'importance of guan xi (connections) in doing business in China' (Robbins et al).

Managers working from a global perspective not only need to know the different laws, traditions, and systems of the different countries in which they work but also the economics of the countries. Different countries have different rates of change of currency, inflation and tax policies which can affect pricing, labour, and revenues, making it difficult to predict budgets and sales estimates and minimizing tax obligations. 'Global organisations assume risks (and a potential for profit) not only in production and marketing but also from fluctuating currency rates' (Robbins et al). The technological environment is a factor which can influence the performance of the organisation by enhancing the conditions under which organisations operate.

With the aid of technology organisations can have more convenience and save time. Since time is money, organisations also save money through use of appropriate technology. Therefore managers need to pay close attention to the technological environment which is ever changing and improving. Organisations may need the most up to date technology to remain competitive. (Bartol, Martin, Tein, Matthews, 2001, 63) Different nations have different national culture, something that is shared by the majority of inhabitants of a country, which shapes their behaviour and their opinions.

This is another important external factor to which the global manager should pay close attention, as it influences not only the performance of the organisation and its profits but also the employees within the organisation. By understanding a nation's national culture the global manager understands how the inhabitants of that country behave and form opinions and therefore can anticipate changes in sales and make important decisions based on these understandings. What is more, national culture may have a greater effect on employees than does their organisation's culture, 'This means that, as influential as organisational culture is on managerial practice, national culture is even more influential' (Robbins et al). The term organisational culture is a system of shared values, assumptions, beliefs and norms uniting an organisation's members (Smircich 1983; Kil mann, Saxton & Serp a 1986). Organisational culture is often used for an organisation's internal environment.

(Bartol et al). Considering an organisation's environment is crucial. Organisations must always be prepared to change and innovate (Bartol et al). According to the systems theory, an organisation will be more successful if it operates as an open system constantly interacting with, and receiving feedback from, its external environment. (Bartol et al) The internal environment of an organisation consists of the different links between individual members of the organization. The most important factor in the internal environment that can affect the success of organisations is communication.

Without effective communication between managers and staff members, management becomes difficult, if not impossible, especially when managing from a global perspective. This is why the use of the most up to date Internet telecommunications is important for successful management and communication as it can link the organisation, or even the whole world, in a network structure. Organisations need to constantly update their technology in order to have an edge over competitors. (Daft, R.L. 2001,187) Without the aid of recent technology such as telecommunications and Internet, organisations may need to resort to hierarchical management structures, which include links between senior and junior members of staff between departments, and formalized internal communications procedures. In these conditions, management can be a difficult task because there is no effective form of communication for employees to make contact with a senior manager. Fulop, L. And Linstead, S. 1999, 51) With the use of rapid spreading Internet telecommunications systems such as e-mail, ICQ, and IRC, internal communications are less formal and more accessible.

The rapid spreading of telecommunications technology is a major influence affecting the compatibility of the external environment with the internal environment of an organisation. Telecommunications systems such as the Internet are becoming widely accessible globally and are becoming an important part of people's lives. Therefore, if an organisation can have access to such global information systems then it can interact with, and receive feedback from the external environment, this can improve the success of the organisation according to the systems theory. Through the use of technology in telecommunications, an organisation can operate and function as an open system and as a result the internal environment of the organisation can be optimized for compatibility with the external environment and exceptional organisational performance may be achieved. It is no wonder that nowadays some organisations exist entirely on the Internet and have no physical existence.

With the aid of technology, all money payments are performed electronically. Even organisations that do have a physical presence are using web pages to promote their goods or services and email to maintain contact with suppliers and strategic partners. (Davidson, P. And Griffin, R.W. 2000, 39) New technologies also have a significant influence on customer relations. A website is an effective way of communicating with potential and existing customers.

It allows companies to improve the reach and quality of their customer service and makes it possible for customers anywhere in the world to communicate their views on a product, service and staff directly to managers. Electronic telecommunication has created a global marketplace. Limitations of language and distance have become less important to an organisation's decisions to extend its business environment beyond national borders. With the Internet, any organisation, of any size, can successfully target, and communicate with, customers around the world.

(Davidson et al). Managing from a global perspective requires managers to pay close attention to factors in the external environment, which may affect an organisation's success. As a global manager, paying close attention to the external environment is a prerequisite, considering an organisation's external environment is crucial. Since different countries have different laws and political philosophies on different issues, global managers have to consider not only the different economics, rates of inflation, currency and tax systems but also the different cultures and political systems in order to achieve total organisational management flexibility.

What is more, managers should also make use of the technology for the development of their strategically integrated management decisions, especially when undertaking operations in new and different environments. Through the use of technology in telecommunications and through paying close attention to the external environment, an organisation can operate and function as an open system and as a result the internal environment of the organisation can be optimized for compatibility with the external environment and exceptional organisational performance may be achieved.

Bibliography

Robbins, S. Bergman, R., Stagg, I. And Coulter, M. (2000).
Management. 2nd ed., Sydney, Prentice Hall. pp. 140-150 Daft, R.L. (2001) Management, 5th ed.
Sydney, Dryden press. pp. 187-220 Bartol, K., Martin, D., Tein, M. And Matthews, G. (2001).
Management: A pacific Rim Focus, Roseville, McGraw-Hill. pp 42-63 Davidson, P. And Griffin, R.W. (2000).
Management: Australia in a Global Context, Brisbane, John Wiley & Sons. pp. 37-54 Fulop, L. And Linstead, S. (1999).